Every PTO dollar raised has a purpose. From student activities and staff appreciation to school improvements, our budget reflects what matters most: supporting the people who make Eich special.
We believe in being transparent about where donations go, thoughtful about how they're spent, and intentional about making every dollar count.
Eich PTO: Annual Operating Budget (2026/27)
PURPOSE: The Eich PTO annual budget is designed to prioritize direct support for students, staff, and the Eich school community while maintaining responsible financial reserves and allowing flexibility for unexpected needs.
ANNUAL BUDGET SUMMARY
Budget Category + Amount
Student Programs & Support: $4,300
Staff Appreciation & Hospitality: $3,200
Community Programs: $650
PTO Operating Expenses: $2,255
Contingency / Unallocated Program Funds: $500
TOTAL ANNUAL BUDGET ALLOCATION: $10,905
Fundraising and community event expenses are not assigned a fixed allocation at this time and will be incorporated into fundraising/event budgets as applicable.
1. STUDENT PROGRAMS & SUPPORT
Budget Item + Amount
8th Grade Dance: $1,300
Attendance Awards: $500
Student Store – Spirit Wear Support: $500
Student Store – Big-Ticket Student Incentives: $500
Athletics & Student Activities Support: $1,500
Student Programs & Support Subtotal: $4,300
2. STAFF APPRECIATION & HOSPITALITY
Budget Item +Amount
Staff Appreciation Week (May): $2,500
Back-to-School Staff Brunch (August): $350
Holiday Staff Thank You (November): $350
Staff Appreciation & Hospitality Subtotal: $3,200
3. COMMUNITY PROGRAMS (Pizza Friday Program)
Budget Item + Amount
Three Free Pizza Fridays – Pizza: $500
Pizza Friday – Program Supplies (plates, napkins, gloves, etc.): $150
Pizza Friday Program Subtotal: $650
4. PTO OPERATING EXPENSES
Budget Item +Amount
Nonprofit & Event Insurance: $255
Target Operating Reserve: $2,000
PTO Operating Expenses Subtotal: $2,255
Operating Reserve
The PTO will maintain a Target Operating Reserve of $2,000 to provide financial stability and flexibility for unexpected operating needs or fluctuations in fundraising revenue.
The PTO will strive to maintain a Minimum Operating Reserve of $1,500. If the reserve falls below this level, rebuilding the operating reserve should be prioritized before committing funds to additional discretionary expenses.
The Target Operating Reserve is a financial allocation and is not considered a planned expenditure unless specifically authorized through the PTO's established approval procedures.
5. FUNDRAISING & COMMUNITY EVENT EXPENSES
The PTO may incur reasonable expenses directly related to fundraising activities and community events, including event supplies, promotional materials, payment processing fees, and other necessary fundraising costs.
Annual Budget Allocation: To be determined based on fundraising plans and event needs.
Fundraising expenses should be reviewed and approved in accordance with the PTO's established budget and spending procedures.
6. CONTINGENCY & UNALLOCATED PROGRAM FUNDS
Budget Item + Amount
Contingency / Unallocated Program Funds: $500
These funds provide limited flexibility for unforeseen student, staff, or school-community needs that arise during the fiscal year and are not specifically identified elsewhere in the approved budget.
Use of these funds remains subject to the PTO's established spending and approval procedures.
FUTURE FUNDRAISING PRIORITY
Large-Scale School Project — Project TBD
Once the PTO has funded its approved annual programs and maintained its Target Operating Reserve, future fundraising efforts may be directed toward a large-scale project that provides a meaningful and lasting benefit to Eich students and the school community.
The specific project has not yet been determined. The PTO will work collaboratively with school administration, staff, and the school community to identify and evaluate potential projects based on student benefit, feasibility, cost, and long-term impact.
The project and fundraising goal will be determined and presented for appropriate PTO approval once a specific opportunity has been identified.
YEAR-END FUNDS & CARRYOVER
Unspent unrestricted funds remaining at the end of the fiscal year may be carried forward into the following fiscal year. Funds may be used to support future approved student programs, maintain the PTO's Target Operating Reserve, or support a future large-scale school project.
The PTO will review its financial position at the end of each fiscal year and determine appropriate allocations in accordance with its bylaws, approved budget, and established financial procedures.
BUDGET PRIORITIES
The Eich PTO's financial priorities are:
Support students through programs, activities, recognition, athletics, and student incentives.
Support and appreciate staff through hospitality and appreciation activities.
Provide meaningful school-community programs that bring students, families, and staff together.
Maintain responsible operating reserves to protect the PTO's financial stability.
Allow limited flexibility for unforeseen needs through contingency funds.
Work toward a meaningful large-scale project once annual program commitments and financial reserves are established.
The PTO will strive to use the majority of its available resources to directly benefit Eich students and staff while maintaining responsible nonprofit financial practices.
EICH PTO: 2025–2026 FINANCIAL SUMMARY
PURPOSE: An overview of the PTO's revenue and disbursements from the 2025–2026 academic year is presented below to offer guidance and financial context for current budget considerations.
1. 2025–2026 EXPENDITURES
Disbursement Category + Amount
Teacher Appreciation Week: $2,500
8th Grade Dance: $1,300
Attendance Awards: $500
Insurance: $500
Student Store – Spirit Wear: $500
Student Store – Big-Ticket Items: $500
Three Free Pizza Fridays: $300
TOTAL PTO OPERATING EXPENDITURES: $6,100
2. SPECIAL DISBURSEMENTS
The PTO completed a single-instance purchase of two golf carts valued at $13,000, which was supported entirely through a restricted personal contribution.
This acquisition represents a specific, non-recurring outlay and is excluded from standard operating expenses.
COMBINED OUTLAYS (INCLUDING GOLF CART): $19,100
3. 2025–2026 REVENUE & CONTRIBUTIONS
Funding Source + Amount
Skate Night: $697
Spirit Wear: $993
Dine-Out Fundraisers: $774
Fall Fundraiser: $3,800
Private Gift – Golf Carts: $13,000
Roseville Fire Donation: $500
Ken’s Donation (Former PTO President): $500
Standard Operating Revenue: Approximately $7,300
Gross Annual Revenue (Including Restricted Donation): Approximately $20,300
FINANCIAL ANALYSIS & INSIGHTS
WHAT THE NUMBERS TELL US
In a typical year, the PTO spent about $6,100 on programs and activities and brought in about $7,300 through fundraising and donations.
That means our regular fundraising in 2025–2026 was enough to cover our normal annual expenses, with approximately $1,200 remaining before considering the one-time golf cart donation and purchase.
The golf cart was different. A private donor provided $13,000 specifically for that purchase, and the PTO used that donation to purchase the golf cart. Since both the donation and the expense were one-time transactions, they are not included when looking at what the PTO normally raises or spends each year. However, this does highlight the need and potential of corporate sponsorships.
This year's budget builds on that experience by planning for our regular programs, maintaining a $2,000 Target Operating Reserve, and allowing us to begin working toward a larger future project once our annual commitments and reserve are covered.
The goal is to be thoughtful about the money we raise: taking care of the programs and activities our students and staff count on, maintaining a healthy financial cushion, and then working toward projects that can make a meaningful, lasting impact on the school.